Records Management Home
Contact Us
Passports
Frequently Asked Questions
Public Records Requests
Clackamas County Public Records Requests
It is the policy of Clackamas County to respond in an orderly, consistent and reasonable manner in accordance with the Oregon Public Records Law to requests to inspect or receive copies of public records maintained by Clackamas County.
Clackamas County Public Records Contact List
The record you are seeking is probably maintained by one of the many departments within the County. Working with the designated contact person will improve the County’s response to your request.
Records Request Form
The form is not necessary if the County is able to provide the requested information immediately. Many public record requests are made orally and are simultaneously satisfied in the normal course of business; however, if your request cannot be resolved immediately, using the form will help clarify and streamline your request and expedite the proper response from the County. We would also encourage you to discuss your request with the appropriate County department contact person, to clear up any issues so your written request will be asking for exactly what you want.
Page 2 of the Request Form will be used by the County when a request is made in writing, or cannot be resolved immediately. Depending upon the request, the form may have several entries, and you may be required to sign it, before the request is resolved.
Fees
Single-page, one-sided copies (letter, legal or 11x17) may be charged at the rate of $1.00 for the first page and 10 cents for each additional page. (A single page of an owner or applicant’s account/file may be provided at no cost). This fee applies to all records except those for which a previous fee schedule has been established by law, including those listed in Appendix A of the County Code.
The County will charge for staff time and materials used to comply with a request, including time spent to summarize, compile or tailor records to meet a specific request. Charges are based on the amount reasonably calculated to reimburse the County for the actual cost to the County for employee time and materials.
If the estimated charges exceed $25 you will need to confirm that you want the County to continue processing the request, and you may be required to pay the estimated costs in advance. Note that you are required to pay fees even if the County fails to locate any responsive records or the records are found to be exempt from disclosure.
Fees can be waived or reduced only by the County Administrator or designee.
LINK to Policy
County Code, Appendix “A”
Frequently Asked Questions
We hope to answer some of your questions here. As more questions arise, we will add to this list.
If you would like additional information about public records, the Oregon Attorney General’s Public Records and Meetings Manual / State of Oregon Department of Justice is available in public libraries or may be ordered from the Attorney General’s Office.
An additional resource is A Quick Reference Guide to Oregon’s Public Records Law, which can be found on Open Oregon’s website: http://www.open-oregon.com.
