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Coordinating Committee Agenda

CLACKAMAS COUNTY COORDINATING COMMITTEE
(C-4)
THURSDAY – JUNE 7, 2007
7:00 P.M. – 9:00 P.M.

SUNNYBROOK SERVICE CENTER
9101 SE SUNNYBROOK BLVD.
MAIN FLOOR AUDITORIUM
CLACKAMAS, OR.  97015

“Draft” Meeting Minutes

Attendees:  Dick Jones – OLWD, Judy Andreen – Beavercreek Hamlet, Paul Savas – OLSD, Martha Schrader – Clackamas County, Carlotta Collette – Milwaukie, Linda Malone – Sandy, Hal Busch – Gladstone, John Hartsock – Boring Fire District, Randy Carson – Canby, Jim Wright – Damascus, Danielle Cowan – Wilsonville, Barb Ledbury – Damascus, Bob Austin – Estacada, Charlotte Lehan – Wilsonville, Lori DeRemer – Happy Valley, Cynthia Mohiuddin – Citizen Representative from the 5 Member Task Force. 

During introductions each attendee spoke briefly about general items from their jurisdictions.

Martha Schrader briefly discussed information from the County’s Homeless policy and the Homeless report and study “A Focus on Homelessness.”  She encouraged each member to review information from the report available on the County website at www.clackamas.us .

Minutes of the May 3, 2007 meeting were adopted unanimously.

Cynthia Mohiuddin – Citizen Representative from the 5 Member Task Force provided an overview of the activities of the Task Force and had a handout available to those present at the meeting.  Some items were:

  • The Task Force mission from the Board of Commissioners
  • Issues they were to consider (i.e., full or part time, chair elected by public, by board or rotated, countywide election or by district , partisan or nonpartisan, should ordinance provide qualifications, transition issues)
  • Public meetings held by the task force for the purpose of gaining input from citizens
  • Many residents are not knowledgeable about how the county government operates
  • Rural versus urban issues
  • The possibility that districts should be placed on a ballot at some time in the future
  • The Task Force wanted to make recommendations that would provide consistency and be simple and straight forward
  • What a transition process from 3 to 5 members would be
  • Discussion of the citizen survey conducted – 56% of those surveyed favored an increase in the number of commissioners
  • The Task Force provided a draft ordinance to the Board

Other discussion about Task Force information included:

  • There will be an opportunity for public comment at the Board’s Business meeting on June 14th at 10:00 a.m. and at a final meeting on June 28th
  • It was suggested that Barbara Smolak, PGR, send out information to the CPO’s
  • Use local Farmers Markets, festivals and events to help publicize the process to citizens – the group felt this was an excellent idea to get the word out to the public
  • Education of the public will be the key to the success of this effort
  • The group expressed their appreciation to the members of the Task Force for their service    

Since the Summer Retreat will be held on June 29th, the group discussed whether to cancel the July and August C-4 meetings.

  • The group unanimously agreed to cancel those two meetings and have the next full C-4 meeting on September 6th at the Sunnybrook Service Center
  • Any JPACT or MPAC concerns can be addressed by calling special meetings

The group moved on to discuss the Summer Retreat.  Discussion included:

  • Martha explained the items and subjects that had been provided to the Facilitator, Joe Hertzberg and that he was asked to pull these items together to provide a draft agenda
  • Initial thought was to have part of the morning for a review of C-4 Bylaws and mission and then move into issues with update reports and to agree on annual agenda topics for C-4
  • There were concerns expressed about revisiting previously discussed issues and items during meetings at the Retreat
  • Some felt discussions should get to specifics of subjects – “to the meat of the issue” and that bringing items in that had previously been agreed to would not be a productive use of time
  • Carlotta felt that an initial reminder of what C4 was supposed to be and allow for the group to reaffirm the partnership with the county would be a good beginning for the Retreat
  • All concurred that group members work together even when there may not be agreement on specific issues
  • Hopes were expressed that teambuilding with CPO’s and unincorporated areas will be part of the growth process long term
  • C4 is a collaborative organization and it would be positive to let people weigh in on agenda items
  • An email will be sent out with a list of tentative agenda items as we see what the facilitator might suggest from the information he has received.
The meeting was adjourned at 8:20 p.m.